Legal know-how, employment updates and recommendations

Electronic medical sick leave certificates obligatory from December

The date of entry into force of the provisions introducing mandatory electronic sick leave certificates has been postponed again. Currently, doctors can issue sick leave both in paper and electronic form. Issuing paper sick leave certificates will be possible only until 30 November  2018 – subsequently,  the sick leave  certificates will have to be issued in electronic …

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Reduction of the obligatory period of keeping employees’ personnel files

New provisions of the Polish Labour Code will come into force on 1 January 2019 which will reduce the obligatory period of keeping employees’ personnel files. This period is currently 50 years after the termination of the employment relationship, whereas according to the new provisions, it will be reduced to 10 years. However, employers will …

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Verification of a candidate’s / employee’s criminal record in the financial sector

In general, Polish law limits the scope of data that employers are allowed to process, i.e. there is a specific catalogue of personal data that may be collected and processed during the recruitment process and during the period of employment. This catalogue does not include information about the criminal record of a given candidate/employee, so …

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Changes to immigration law

In order to facilitate access to the Polish labour market for foreign citizens, the Ministry of Family, Labour and Social Policy has prepared a bill that amends the resolution of 29 January 2009 on circumstances when a work permit is issued regardless of the specific requirements for granting work permits for foreigners. According to the …

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Legality of conducting background screening tests

“In recent years, it has become increasingly common in Poland for employers to conduct background screening, i.e. to verify information presented by candidates during the recruitment process, as well as to collect additional information on employees during their employment, including from third parties. It usually takes place by contacting former employers or by reading the …

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Changes in the way of paying employees’ remuneration

As of 1 January 2019, employers will be required to pay remuneration into the bank accounts indicated by their employees, unless an employee submits a request to receive the remuneration in person. In practice, this means that  employers will be not longer obliged to obtain consent from an employee to pay the remuneration by bank …

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Changes to the bill on employee pension schemes

Work is in progress on the Act on Employee Pension Schemes, which will form the obligatory means of securing a pension for working people, including employees and contractors, enabling them to accumulate additional resources for their retirement. Under the new act, all entities employing individuals entitled to participate will be legally obliged to conclude an …

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New act on counteracting money laundering and the financing of terrorism

In July 2018, the new Act of 1 March 2018 on Counteracting Money Laundering and the Financing of Terrorism will come into force. It will be of particular importance to financial institutions, banks and other entities that are involved in transactions for goods in cash with a value exceeding EUR 10,000. Under the new act, …

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Electronic employment-related documentation

On 1 January 2019, new provisions of the Labour Code will come into force which introduce significant changes to the way of keeping employment-related documentation. Employers are currently required to keep most employment-related documentation in paper form; however, the new law will allow such documentation also to be kept in electronic form. Employers who want …

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