Minimum wage increase

The statutory minimum wage increases: to 9.19 euros on 1 January 2019 and to 9.35 euros per hour on 1 January 2020. This has been decided by the minimum wage commission. The increase is higher than expected.

The minimum wage is currently 8.84 euros gross per hour. Every two years, the Minimum Wage Commission (which consists of representatives of employers, unions and science) advises on adjusting the amount. . In doing so, it examines the level of the minimum wage that is suitable for contributing to an adequate minimum protection of employees, to enable fair and efficient conditions of competition, and not to jeopardize employment. Orientation is provided by general CBA developments.

Increase of 5.8 percent: According to the Commission’s proposal, the statutory minimum wage will rise by a total of 51 cents or 5.8 percent to 9.35 euros over the next two years. With this proposal the Commission goes beyond the expected increase. Looking at average increases of the past two years at CBA level, as suggested by the Commission’s Statutes for the normal case, it would have increased to EUR 9.19 per hour.

Change of case law for time limit contracts – Time limit without reason in case of previous employment always inadmissible

 

I. General Problems of time limit contracts

The agreement on a time limit for the employment contract often leads to problems in practical use. Caution is, however, required, since a fixed term is only permitted under special statutory conditions. If these reasons are not available and nevertheless a – impermissible – time limit is agreed, then the employment agreement with the limited term shall be deemed to have been concluded for an indefinite period of time (sec. 16 (1) Part-Time and Limited Term Employment Act (“Teilzeit- und Befristungsgesetz – TzBfG”).

The Part-Time and Limited Term Employment Act enables the use of fixed-term contracts with objective reasons (sec 14 (1) Part-Time and Limited Term Employment Act) and without objective reasons but with other regulations (sec 14 (2) and (3) Part-Time and Limited Term Employment Act).

 

II. Especially time limit without reasons

A time limit without objective reasons is currently permitted for a maximum of two years. Within this time, a shorter time limit can be extended up to three times (sec. 14 (2) 1 Part-Time and Limited Term Employment Act):

The limitation of the term of an employment agreement according to the calendar to up to two years where no objective grounds exist is permissible; moreover, a term fixed according to the calendar may be extended no more than three times up to a total term of two years.

As a result, a large part of employment contracts are initially closed on a temporary basis. However, legal changes are already planned here. A time limit without material reason should now only be possible for a maximum of 18 months (instead of 24 months). In this period, the time limit shall only be extended only once. (see our article regarding the new Coalition agreement).

 

III. In particular: Inadmissibility of prior employment

Regardless, however, the law emphasizes, that a fixed-term contract without objective reason is not permissible, if the employee has previously been employed by the employer (sec. 14 (2) 2 Part-Time and Limited Term Employment Act):

A fixed term pursuant to sent. 1 is not permissible if a fixed or unlimited term employment relationship had previously existed with the same employer.

Since 2011 the Federal Labour Court of Germany decided that the employee is not employed “already before”, if the employment relationship was more than three years in the past (docket number 7 AZR 716/09). This case-law, which has been widely criticized and contradicts the clear wording of the law, does no longer apply. This was stated by the German Federal Constitutional Court on 6 June 2018 (docket number – 1 BvL 7/14 and 1 BvR 1375/14). The court emphasized that the case law must comply with the clear wording of the law. For this reason, the previous case law must be abandoned. A time limit without material reason is therefore only permissible if there has not been an employment relationship with the employer before. Otherwise, only a time limit with reason (if there is a reason) is possible. This does not apply, however, when another contractual relationship with the employer (for example, training or internship) existed in the past. This is not an employment relationship and thus does not block a fixed-term contract without objective reason.

This, however, makes it clear that the possibility of a fixed-term contract without objective reason will be further restricted. Be it through the future legislative changes, be it through the now amended case law. Thus, it must be examined even more precisely than before whether an employment contract can be concluded for a limited period.

 

ECJ: Death of the employee does not cancel holiday compensation – this also applies to private employers

What happens to open holiday entitlements when the employee dies? It is clear that nobody else – not even the heirs – gets the holiday granted (as free time) . Nevertheless, European and German holiday law provide for compensation for untaken leave in special cases. However, this only occurs if it was not possible to claim the leave. It was questionable whether the death of the employee is such a case. This was already clearly confirmed by the ECJ in a decision in 2014 (ECJ from 12. June 2014 – docket number C-118/13 – Bollacke).

I. Compensation for death (and heredity)

The German Federal Labor Court (Bundesarbeitsgericht), however, saw this differently and stressed that it was not possible for this decision to be compatible with German law. For this reason, the ECJ was once again asked the following question: “Does Article 7 of Directive 2003/88 […] grant the heir of a worker who died while in an employment relationship a right to financial compensation for the worker’s minimum annual leave prior to his death, which is precluded by [german law]?” 

Advocate General Yves Bot clearly answered this question in his Opinion of 29 May 2018. He made it clear, that – as already decided by the ECJ – the claim for compensation by the death of the employee must not be dropped. Unmistakably he pointed out:

I would recall that the Court has already ruled in Bollacke, regarding the same provisions of German law, that Article 7 of Directive 2003/88 must be interpreted as precluding national legislation or practice, such as that at issue in the main proceedings, which provides that the entitlement to paid annual leave is lost without conferring entitlement to an allowance in lieu of outstanding paid annual leave, where the employment relationship is terminated by the death of the worker.”

 II. Consequences for implementation in Germany 

This view was to be expected. Only very rarely, the ECJ or the Advocate General deviates from a clear (current) decision of the court (as we have here in the Bollacke case). What is problematic, however, is what that means for German law, since the Federal Labor Court took the view that this was incompatible with German law. Here again, the Advocate General is very clear. He makes it clear that the view of the Federal Labor Court is not mandatory. Also the literature and other lower German Labor courts have deviated from the Federal Labor Court. Indirectly, the Federal Labor Court is therefore advised by the Advocate General to reconsider this point of view. The Federal Labor Court

should take into account, on the one hand, that those national provisions are formulated in a relatively broad and general manner and, on the other hand, that the orders for reference themselves seem to indicate that the incompatibility of the national legislation with EU law is based on the interpretation by the Bundesarbeitsgericht (Federal Labour Court) of those provisions.” 

But even in the event that this is not possible, the Advocate General points out a solution. Here, the Advocate General is causing a surprise. He emphasizes: “I therefore invite the Court to strengthen the enforceability of the fundamental social rights which possess the qualities that allow them to be relied on directly in disputes between individuals.” He demands here a “direct horizontal effect” of the European regulations. Whether such an effect exists is one of the most problematic issues of European law. Especially in employment law, this has far-reaching consequences. If such an effect is lacking, European law can never apply directly between employee and (private) employer. In other words, claims must therefore necessarily result from the national law (interpreted in the sense of the European law). But if such an interpretation is not possible, a claim against the employer would not be possible as well. Only claims for compensation could then be made against the state itself.

This makes it clear that this decision can have far-reaching consequences. 

III. Consequences 

First of all, we have to wait and see how far the ECJ joins the Advocate General. Very often there are hardly any discrepancies here. If, in fact, a far-reaching direct horizontal effect is affirmed by the ECJ, this would further strengthen the importance of European law. Even more than now, European law should be observed. Especially in employment law, almost all areas are determined by European law. This must be considered in the legal advice. This applies not only in Germany, but in all EU countries. Only in this way can the risks for the employer be minimized.

Commission adopts proposals for a European Labour Authority

The European Commission is taking more concrete new initiatives to further deliver on the European Pillar of Social Rights. More specifically, the Commission has presented its proposal for a European Labour Authority, as announced by President Juncker in 2017, as well as an initiative to ensure access to social protection for all workers and self-employed.

Over the last decade, the number of mobile citizens, people living and/or working in another Member State, has almost doubled to reach 17 million in 2017. According to the Commission the European Labour Authority will help individuals, businesses and national administrations to get the most out of the opportunities offered by free movement and to ensure fair labour mobility. The objective of the Authority is three-fold.
The Authority is intended to provide information to citizens and business on opportunities for jobs, apprenticeships, mobility schemes, recruitments and training, as well as guidance on rights and obligations to live, work and/or operate in another Member State of the EU.

In addition, according to Commission plans, the Authority will support cooperation between national authorities in cross-border situations, by helping them ensure that the EU rules that protect and regulate mobility are easily and effectively followed. Today, an extensive body of EU legislation regulates the free movement of workers and a number of such rules are being amended and modernised, such as for the coordination of social security systems across the EU and issues like posting of workers in the context of service provision (revision of the Posting of Workers Directive). The Commission’s priority is to make these rules fairer and fit-for-purpose but also to make sure that they can be correctly applied and enforced in an effective way in all economic sectors.

Third, the European Labour Authority will be able to provide mediation and facilitate solutions in case of cross-border disputes, such as in the event of company restructuring involving several Member States.

In accordance with the ordinary legislative procedure, this proposal for a Regulation will now be examined by the European Parliament and the Council. According to the Commission the European Labour Authority should be established as a new decentralised EU agency and, following the completion of the EU legislative process, should be up and running in 2019. To facilitate the establishment of the Authority and make sure it is rapidly up and running once created, the Commission is also setting up an advisory group composed of key stakeholders to look into the practical aspects of the future functioning of the Authority.

Requirements of offering of job performance, relationship to reintegration relationship

On 6 December 2017 the Federal Labor Court (docket number 5 AZR 815/16) decided an employee has to offer his job performance in accordance with the contract of employment, in order to claim remuneration for default of acceptance. It is not sufficient to offer an activity within a reintegration relationship according to sec. 74 Social Security Statute Book V (Sozialgesetzbuch V, SGB V), since the reintegration relationship is a contractual relationship sui generis, which is not part of the employment relationship. In contrast to the employment relationship, the reintegration relationship is not characterized by an exchange of performance and consideration, but by the purpose of rehabilitation.

The plaintiff is employed as teacher by the defendant federal state. From March 2007 he was incapacitated for work because of sickness. During the period of February 2008 until May 2009 a medical specialist treated him. She recommended a gradual reintegration into working life for three hours a day from 26 June 2009 until 3 July 2009. In the reintegration plan the medical specialist indicated that he would be fit to return to work by the end of the summer holidays. However, the defendant federal state did not implement the reintegration.

By letter dated 25 August 2009, the plaintiff’s representative stated that the incapacity for work would end on 31 August, a “solution about the employment” is necessary and that reintegration should take place. The defendant federal state refused to allow the plaintiff to return to work until his working capacity could be reviewed by a medical officer. In October 2009 the plaintiff’s representative submitted a medical certificate, which certified working capacity for normal basic school conditions. Furthermore the representative stated that from now on there was an obligation to employ and to remunerate the plaintiff. Subsequently the plaintiff demanded remuneration due to default of acceptance.

The Federal Labour Court decided that the plaintiff did not offer his job performance by the letter in October. Interpretation of the letter in October, under consideration of the previous correspondence, concluded that the plaintiff had only offered an activity relating to a reintegration relationship. An offer to work in a reintegration relationship does not comply with the job performance which is owed. Since the activity in a reintegration relationship is aimed at recovering working capacity, it does not just aim to satisfy the job performance owed. Therefore an employee does not render his owed job performance during reintegration relationship. Thus, during the reintegration relationship both parties are respectively exempted from major obligations.

Consequently, the plaintiff does not have a claim relating to remuneration due to default of acceptance, in the absence of offering his job performance.

This decision demonstrates the legal nature of the reintegration relationship and the consequences when claiming it.

A claim relating to remuneration for default of acceptance requires the employee to offer his job performance in an unambiguous way. The demand of reintegration does not amount to such an offer.

The refusal of the employer to agree to a reintegration relationship justifies a claim for compensation only if the employee is severely disabled or equal in law to a severely disabled person.

The General Data Protection Regulation (GDPR) entered into force

On 25 May 2018, the General Data Protection Regulation (GDPR) entered into force harmonizing the regulations for the processing of personal data by companies and public authorities within the EU. Under the GDPR, employees’ data protection rights are significantly reinforced. Infringement of the GDPR regulations may now result in high administrative fines of up to 20 million euros or up to 4% of the total worldwide annual turnover of the preceding financial year. Therefore employers are urgently advised to ensure compliance with the GDPR.

Particularly, the common practice of obtaining an employee’s individual consent to the processing of their personal data will in most cases not provide a sufficient legal basis to ensure compliance with the GDPR. Rather, employers should provide candidates and employees with detailed privacy notices, informing them on the legal bases for the processing of their personal data and their respective rights.

Works agreements with works councils will continue to be permissible as a legal basis for the processing of employee data. However, the GDPR sets up new strict prerequisites for works agreements which regulate the processing of employee data. In particular, Article 88 para. 2 GDPR requires them to include “suitable and specific measures to safeguard the data subject’s human dignity, legitimate interests and fundamental rights, with particular regard to the transparency of processing, the transfer of personal data within a group of undertakings, or a group of enterprises engaged in a joint economic activity and monitoring systems at the work place.”

Employers whose works agreements are not yet compliant with the GDPR should, as a first step, consider concluding a framework works agreement on the implementation of the GDPR with the works council. Such framework agreement should contain general guidelines for the transfer of the requirements of the GDPR to existing works agreements and clarify that they are to be applied and interpreted in conformity with the GDPR. In this context, it is advisable for such a framework agreement to be drafted in as much detail as possible in order to meet the requirements of the GDPR. Such a framework agreement may also have to be followed up with specific updates to the existing works agreements.

Termination with Change of Terms of Employment on Grounds of Conduct

On 14 November 2017 the State Labour Court of Mecklenburg-Vorpommern (docket number 5 Sa 87/17) decided that a termination with change of terms of employment on grounds of conduct is socialyl justified if an employee has breached contractual obligations again in spite of a warning. In principle, this also applies in cases in which the change of terms of employment entails a transfer to a lower paid activity.

The plaintiff is employed as a bus driver by the defendant. In his additional function of a dispatcher he was also responsible for planning tours, as well as for the road safety of the buses. A few months before the plaintiff omitted to take a bus off the road after technical problems with the bus were pointed out to him. In this case the plaintiff didn’t consider it necessary to investigate the bus technically. The department manager superior to him took the bus out of operation and arranged a technical investigation of the bus, which determined the lack of traffic safety. Due to this misconduct the plaintiff received a warning letter.

After the plaintiff omitted to take a bus off the road once again after he was pointed to technical problems with the bus, the defendant decided to terminate him with change of terms of employment. By the termination with change of terms of employment, the plaintiff lost his position as a dispatcher. He received the offer to work from now on as an “ordinary” bus driver. Due to the changed activity he slipped down three pay scale groups. Both instances declared the termination with change of terms of employment effective.

A termination with change of terms of employment according to sec. 2 Dismissal Protection Act is socially justified, if the offer of change by the employer is conditioned by reasons pursuant to sec. 1 para. 2 Dismissal Protection Act and the changes are limited to such changes as the employee has justifiably to accept (cf. Federal Labour Court, Decision of 22. October 2015 – docket number 2 AZR 550/14 – recital 23, juris).

A termination is conditioned by grounds of conduct and socially justified, if the employee culpably and significantly breached his principal or secondary contractual obligations, continuing trouble-free future performance of a contract cannot be expected and continued employment beyond the notice period is not acceptable due to consideration of the interests of both parties.

Lasting trouble-free future performance of the contract could not be expected, because of the previous admonished similar breaches of obligations. Therefore, a further warning was not required.

Whether or not an employee has to justifiably accept a proposed amendment of terms of employment has to be determined in accordance with the principle of proportionality. The amendment proposed must not differ further from the previous contractual arrangements than is necessary to achieve the intended purpose.

In this case, the interests of the employer in avoiding any risks of accidents predominate in comparison to the interests of the plaintiff in preserving his previous of terms of employment and his interest in his previous higher remuneration. Depending on the traffic situation and damage progression in both cases it could have resulted in serious accidents which might have had significant consequences for the defendant.

The decision of the State Labour Court of Mecklenburg-Vorpommern shows clearly that the termination with change of terms of employment in some cases could be an effective instrument to handle behavioural breaches of duty. Such a termination with change of terms of employment can also be appropriate, even though the employee suffers significant monetary damage in this way.

Dismissal on suspicion (“Verdachtskündigung”) – reasonable time period to give a statement regarding the accusations

On 21 March 2018, the state labor court of Schleswig-Holstein ruled that a valid “dismissal on suspicion” (“Verdachtskündigung”) requires that the affected employee had been granted a reasonable time period to give a statement regarding the accusations (docket number 3 Sa 398/17). A “dismissal on suspicion” is void if the employer issues the notice of termination after having granted a time period of only two working days to the employee to issue his statement regarding the accusations.

A so-called “dismissal on suspicion” can justify a dismissal if alleged misconduct of the employee has not been proven but there are indications which lead to a severe suspicion of such misconduct. In such a case a “dismissal on suspicion” can be justified as the severe suspicion itself may have resulted in the destruction of trust between employer and employee, which is necessary to continue the employment relationship. In order to issue a valid “dismissal on suspicion”, the employee must first be heard. He has to be granted the opportunity to give his opinion regarding the allegations.

In the case at hand, the employer wanted to dismiss the employee based on the suspicion that he had committed criminal actions. The employee had been equipped with a laptop for his service as a sales representative. The employee then became and remained incapacitated to work. After a while, the employer demanded that the employee give back the laptop. On 3 August 2016, the employee sent a different laptop to the employer (however, it remained in dispute whether this happened on purpose). The employer then issued a letter to the employee, asking him for a statement. The employee received the letter on Thursday evening, 4 August 2016, the earliest. In this letter, the employer requested a statement by 1 p.m. on Monday 8 August 2016. After the time period expired, the employer issued a “dismissal on suspicion”.

The state labor court of Schleswig-Holstein ruled that the time period of not even two full working days had been unreasonably short. Even though the employer knew from different disputes with the employee that the employee had legal counsel, the letter had not been faxed or sent to the employee’s legal counsel. Additionally, the employer knew about the employee’s incapacity to work. Based on these facts, the period of two working days for a statement was unreasonably short. Accordingly, the court ruled that the “dismissal on suspicion” was unjustified and void.

Fixed-term employment contract for actor in crime series – justified due to the specific characteristics of the work performance

According to the Federal Labour Court (Bundesarbeitsgericht, BAG) the employment contract of an actor in a crime series can be fixed-term according to Section 14 para 1 sentence 2 no. 4 of the German Part-Time Employment Act given the factual reason of the specific characteristics of the work as an actor (dated 30 August 2017, docket number: 7 AZR 864/15).

The plaintiff, an actor, worked for a production firm in a crime series in the role of a police officer in the homicide division for almost 18 years. During this period he had both framework agreements for periods of one year as well as individual agreements for individual episodes with the production firm. The last agreement terminated 18 November 2014. The production firm informed the actor that the contractual relationship ended that day. The actor however, took action against the production firm, claiming the contractual relationship did not end as the contract with the production firm was an employment contract and, thus, subject to the German Part-Time Employment Act and the time limitation was not justified.

While the Federal Labour Court agreed that the contract constituted an employment contract and was subject to the German Part-Time Employment Act, the court also ruled that the fixed-term employment contract was justified according to Section 14 para 1 sentence 2 no. 4 of the German Part-Time Employment Act due to the specific characteristics of the work performance.

According to the Federal Labour Court in the context of interpretation of the provision in questions all constitutional specialties resulting from the freedom of art according to Article 5 para 3 of the German Constitution must be taken into account. The time limitation for actors can be justified by the artistic freedom of the producer to choose and change the actors according to his artistic ideas. This also applies to television companies and their production firms. Therefore the production firm could justify the time limitation with the freedom of art. However, the court also stressed that the minimum protection of the temporary employee guaranteed by Article 12 of the German Constitution also has to be taken into account. Therefore, a weighing of the constitutional interests is necessary in order to bring about a settlement of the conflicting constitutional guarantees. In this specific case the court came to the conclusion that the interest of the employer, protected by the freedom of art, outweighs the interest of the employee, in particular if the employee plays a significant part in the realization of the artistic work. Thus, the fixed term of the employment contract was therefore justified.

Return from part-time to full time employment – new legislative initiative planned to become effective in 2019

Not long ago, the former German government failed to implement a right to return from part-time to full-time employment for employees. In May 2017, former German Secretary of Employment, Andrea Nahles, had to admit that her party’s plan to strengthen employee rights had not been implemented.
Just recently, the tide has turned: After the new government was formed, the Social Democratic Party and its new Secretary of Employment, Hubertus Heil, were able to announce a fresh approach to the part-time legislation. The Ministry of Employment has now provided a draft law to be presented to the German cabinet. This draft law includes specific regulations on a right to return from temporary part-time to full-time employment.
Applicable to all establishments with at least 45 employees, the law will enable employees not only to assert temporary part-time employment, but also to have a right to return to full time employment after the requested period. Such regulations could have significant impacts on employers in Germany. However, more specific details of the law are as yet unknown. Additionally, the law is only just to be presented to the cabinet, leaving a long legislative process with reasonable chances for changes ahead.
Nonetheless, one of the already planned restrictions of the new temporary part-time employment has already been released: In establishments with less than 200 regularly employed employees, the right to temporary part-time employment shall only be granted to one out of every fifteen employees. How the law and its specifications should be practically implemented and what its consequences are, remains unknown at this point in time.
Major parties of the opposition have already stated strong disagreements with the intended law. Thus, the legislative outcome is yet to be determined. Notwithstanding, the legislative process should be monitored carefully during the coming months.

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